Job Description
Note: The job is a remote job and is open to candidates in USA. Menzies Philanthropic Foundation is a non-profit organization dedicated to global orphanage support. The Administrative Assistant to the CEO will manage the CEO's calendar, coordinate communications, and ensure the efficient execution of daily activities. Responsibilities • Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. • Prioritize and optimize the CEO's time, ensuring alignment with strategic priorities and business objectives. • Serve as the primary point of contact for internal and external stakeholders, screening and managing incoming calls, emails, and correspondence. • Draft, edit, and proofread documents, presentations, and reports on behalf of the CEO • Prepare meeting agendas, materials, and presentations, ensuring the CEO is well-prepared for all engagements. • Attend meetings with the CEO, take notes, and follow up on action items as needed. • Handle sensitive and confidential information with the utmost discretion and professionalism. • Maintain confidentiality in all communications and interactions, exercising sound judgment and integrity. Skills • Proven experience as an executive assistant or personal assistant, preferably supporting C-level executives. • Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively. • Strong communication and interpersonal skills, with the ability to interact confidently and professionally with stakeholders at all levels. • Proficiency in English is required. • Proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. • Exceptional attention to detail and accuracy, with a commitment to delivering high-quality work. • Discretion and integrity in handling confidential information and sensitive matters. • Flexibility and adaptability to meet the changing needs and demands of the role. • Strong problem-solving skills and the ability to think critically and proactively anticipate needs. • Ability to work independently with minimal supervision and as part of a team in a fast-paced environment. • Bachelor's degree in Business Administration, Communications, or related field preferred but not required. • Proficiency in Spanish at professional level is highly preferred. Benefits • Flexible working hours. • Remote work options. • Professional development opportunities. • Dynamic and collaborative work environment. Company Overview • Menzies Philanthropic Foundation is a non-profit organization focused on supporting the orphanages globally, based on the Menzies 5 Keys of Need, designed to create the first eco-regenerative conscious community to heal trauma and provide safe homes for orphans and vulnerable families. It was founded in undefined, and is headquartered in , with a workforce of 11-50 employees. Its website is Apply tot his job