Job Description
CareerNation is a fast-growing healthcare staffing firm providing high-quality clinical professionals to healthcare facilities, clinics, and partner organizations. We are looking for a highly organized and motivated Healthcare Recruiter & Scheduling Coordinator to join our team. This role combines recruiting, scheduling, staff coordination, and timesheet/payroll support.
Scheduling/Payroll Experience Required
If you excel in communication, multitasking, and building relationships with healthcare workers, this role is for you.
Pay Rate: $22-$23/hour, room for growth based on performance (# of placements and shifts scheduled).
Job Summary
The Healthcare Recruiter & Scheduling Coordinator is responsible for sourcing and screening candidates, coordinating schedules with active staff, filling open shifts for clients (including high-volume clients with manual scheduling workflows), collecting timesheets, and assisting with payroll processing.
This is a fast-paced, detail-oriented role that requires strong follow-up, excellent communication, and the ability to manage many moving pieces at once.
Key Responsibilities
- Recruiting
- Source, screen, and interview healthcare professionals (CNAs, MAs, LPNs, RNs, etc.).
- Complete candidate questionnaires and prepare submissions for internal review.
- Send candidate handoff emails and coordinate next onboarding steps.
- Maintain an active candidate pipeline.
- Scheduling
- Coordinate and schedule staff for open shifts.
- Communicate daily with active staff to confirm their availability (days, times, and locations).
- Fill shifts quickly and accurately based on client requirements.
- Update scheduling sheets and staffing platforms
- Maintain clear and timely communication with staff regarding shift confirmations or changes.
- Timesheets & Payroll Support
- Collect weekly timesheets from all active staff.
- Review timesheets for accuracy and follow up on missing or incorrect entries.
- Submit completed timesheets to payroll according to deadlines.
- Assist with basic payroll processing, hour verification, and reconciliation.
- General Operations
- Maintain accurate documentation, trackers, and logs.
- Provide exceptional customer service to both healthcare workers and clients.
- Support internal teams with administrative and operational tasks as needed.
- Requirements
- 1–3 years of experience in healthcare recruiting, scheduling, or staffing (preferred).
- Strong communication and customer service skills.
- Ability to multitask in a fast-paced environment.
- Highly organized with strong attention to detail.
- Comfortable with manual and repetitive scheduling processes.
- Experience with timesheets or payroll coordination is a plus.
- Proficiency with scheduling platforms and online tools.
- Must be reliable, proactive, and responsive.
- Preferred Traits
- Strong follow-up skills
- Positive and professional communication style
- Ability to remain calm with shifting priorities
- Self-starter who takes ownership of their work
- Enjoys interacting with healthcare workers daily
- Benefits
- Opportunity for growth within a fast-growing company
- Supportive team environment
- Flexible/remote work options (as applicable)
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