Job Description
About the position
We’re looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes — building structure, maintaining order, and ensuring the operational engine runs smoothly. If you love clean systems, clear processes, and making chaos disappear, this role is for you. The Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows. This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.
- Responsibilities
- Manage and maintain company platform subscriptions (licensing, renewals, user access)
- Oversee equipment requests and shipment coordination for team members
- Organize and maintain shared drives and digital file structures
- Manage internal forms and documentation systems
- Assist with new client setup processes
- Support contract organization and tracking
- Ensure internal systems stay clean, organized, and up to date
- Support employee onboarding logistics (email setup, account provisioning, system access)
- Assist with HR platform administration (PrismHR experience preferred)
- Maintain internal documentation and compliance records
- Support freelance contractor management and payment processing
- Assist with bookkeeping coordination (QuickBooks experience preferred)
- Track invoices and ensure timely payments
- Requirements
- 3+ years of office, HR, operations, or administrative experience required
- Strong organizational skills with high attention to detail
- Systems-oriented thinker who enjoys creating and maintaining structure
- Comfortable managing multiple workflows simultaneously
- Proactive and solution-focused
- Strong written communication skills
- Ability to work independently in a remote environment
- Nice-to-haves
- Experience with QuickBooks preferred
- Experience with PrismHR preferred
- Love checklists and clean dashboards
- Notice when something is out of place
- Naturally think in systems and process improvements
- Enjoy supporting others and making their jobs easier
- Thrive in a role where reliability and follow-through matter
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