Job Description
Location: Remote but must work Pacific Time hours
Type: Full time contractor
Reports directly to: Founder and CEO
Compensation: 2500 to 3500 per month based on experience
About the Role
We are hiring a Remote Operations Manager to act as the central command for a fast moving founder who leads multiple companies in real estate, media, coaching, and personal brand.
This is not a basic virtual assistant role.
You will function as a remote Chief of Staff and Operations Lead, responsible for organizing chaos, building systems, managing other virtual assistants, and protecting the CEO’s time.
Your success will be measured by one thing:
How much you remove the founder from day to day operations while improving execution across the business.
Your Mission
Turn a high output, high opportunity environment into a structured, system driven operation that runs smoothly without constant founder involvement.
Key Responsibilities
1. Operations Leadership
- Serve as the main point of coordination for all remote team members
- Manage workload distribution across virtual assistants
- Run weekly operations check ins with the CEO
- Act as a gatekeeper to protect the CEO’s time
2. Systems and SOP Development
- Document recurring processes into clear step by step SOPs
- Build workflows for marketing, communication, recruiting support, and admin
- Continuously improve systems to reduce manual involvement from leadership
3. Project Management
- Track moving projects across multiple businesses
- Ensure deadlines are met without the CEO chasing people
- Organize priorities and keep initiatives moving forward
4. Communication Oversight
- Help implement inbox and calendar systems
- Create response guidelines for other VAs replying on behalf of the CEO
- Ensure follow ups do not fall through the cracks
5. Team Building
- Assist in hiring additional VAs as the team grows
- Train and onboard new remote team members
- Maintain accountability and performance standards
Who This Role Is Perfect For
You think like an operator, not just a task doer.
You enjoy building order from chaos.
You have experience managing people remotely and love creating systems that make things run smoother.
You are comfortable taking initiative and solving problems without waiting to be told what to do.
✅ Required Skills
- Strong project management experience
- Experience building SOPs and operational systems
- Excellent written communication
- High level organization and follow through
- Comfortable using tools like task managers, shared docs, and automation platforms
- Able to work Pacific Time business hours
⭐ Bonus Skills
- Experience supporting founders or executives
- Background in marketing operations or content workflows
- Experience managing other virtual assistants
- Familiarity with CRM, email platforms, and productivity tools
❌ This Role Is NOT For Someone Who
- Needs constant direction
- Only wants simple task work
- Avoids responsibility
- Struggles with time management or follow through
What Success Looks Like After 90 Days
- Core business processes documented
- A small team of VAs running smoothly under your direction
- The CEO significantly removed from inbox, scheduling, and admin
- Clear task management and accountability systems in place
How to Apply
Send a short message explaining:
Your experience managing operations or remote teams
A system or process you built that made a big difference
Why you are excited to help a fast moving founder scale their operations
Include the phrase: “I build systems that buy back time” in your application so we know you read this.
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