Job Description
Job Title: Personal Assistant / Bookkeeper
Company: HomePro Management
Location: Reno / Lake Tahoe area (On-site with flexibility)
Employment Type: Full-Time
About Us
HomePro Management is a high-end estate management company serving luxury properties in the Lake Tahoe, Truckee, and Kirkwood areas. We handle everything from property oversight and construction coordination to cleaning and logistics for ultra-wealthy clients. We’re growing fast and need someone to bring structure, accountability, and support behind the scenes.
Job Overview
We are looking for a highly organized, self-motivated Personal Assistant / Bookkeeper to support our operations. You’ll be the right hand behind the scenes—helping manage finances, track jobs, pay bills, assist with invoicing, and help the owner stay focused on high-priority work. This is a great opportunity for someone who thrives in a dynamic environment and can juggle a variety of responsibilities with care and precision.
- Key Responsibilities
- Manage and reconcile QuickBooks and monthly bank statements
- Track and organize expenses, receipts, and reimbursements
- Help with overdue tax filings and ongoing tax preparation
- Assist in creating invoices, following up on payments, and client billing
- Manage scheduling, task follow-ups, and light calendar coordination
- Handle emails, bill pay, and basic admin tasks
- Maintain organized digital records of contracts, permits, and job notes
- Communicate with vendors, clients, and service providers as needed
- What We’re Looking For
- Solid understanding of QuickBooks and general bookkeeping
- Administrative or executive assistant experience preferred
- Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail)
- Great communication and follow-through
- Highly organized with a strong attention to detail
- Problem solver with a can-do attitude
- Discretion and trustworthiness with sensitive information
- Nice-to-Haves
- Experience in the home services or construction industries
- Familiarity with payroll or contractor management
- Comfortable in a fast-paced, changing work environment
- Ability to take ownership and work with minimal supervision
- Compensation
- Competitive pay based on experience
- Flexible schedule (some remote work possible, though local preferred)
Job Type: Part-time
Pay: $30.00 - $40.00 per hour
Expected hours: 5 – 10 per week
- Schedule:
- Choose your own hours
Work Location: Remote
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