Job Description
Burlington Stores, Inc. is seeking an Accounts Receivable Coordinator responsible for the collection of the company's accounts receivable, particularly related to the Community Voucher program. The role involves reviewing paperwork, invoicing, and collaborating with agency representatives while ensuring documentation completeness and problem solving.
Responsibilities
- Responsible for collection of company’s accounts receivable, mainly related to our Community Voucher program
- Primarily involves reviewing paperwork received from stores, invoicing vouchers issued by agencies, pulling receipts from POS system, and scanning documentation to send to agencies
- Requires some collaboration with agency representatives
- Also includes confirming completeness of documentation, problem solving and analysis
- Requires frequent communication with team members to meet department goals and deadlines
- Must be self-directed, able to prioritize workload, and follow up on outstanding issues independently
- Community vouchers accounts receivable processing: Process mail received from stores by identifying specific agencies, maintaining knowledge of agency’s individual requirements, validating that all documents are received and if not, pull receipt copies
- Organize paperwork for streamlining invoicing
- Utilizing Sage Business Works A/R software to create invoices, attach necessary documents, and scan/email or mail to agencies
- Use systems to download and save receipt copies for bulk billings
- Maintain organization of folders and files in Microsoft office
- Assist with monthly reconciliation and correction of paperwork received vs invoices created to confirm outstanding A/R balances for both open invoices and open paperwork
- Assist with set-up of new agencies in Business Works and update internal documentation
- Problem solve to rectify issues with agencies including collection of open invoices, application of payments, voucher acceptance procedures and agency requirements
- Research involving use of Business Works, querying invoice backup and analysis of POV sales date via open paperwork schedule
- Communicate in a professional manner with agency representatives via phone and/or email to gather information and provide timely response, as well as making corrections in Business Works system, open paperwork schedule and open transactions in Excel documents
- Collection of outstanding receivables
- Receive checks and wires and match to individual transactions
- This sometimes requires utilizing agencies’ individual websites to pull down payment support and match to our open invoices
- May also require contacting agency for further information to properly match payment to transaction
- Maintain accurate data regarding open invoices/transactions
- Apply payments received in Excel file to maintain up to date open invoices schedule and allow for invoice aging reporting
- Assist with monthly reconciliations and corrections to assure proper posting in General Ledger
- May require updating database of agency information including contact information, billing requirements and other pertinent information
- Provide backup to other coordinators which requires cross training between associates and keeping up to date on changing procedures
Skills
- High School diploma or equivalent
- Ability to interact professionally (via verbal and written communications) with customers/agencies
- Strong organizational skills and attention to detail
- 1 year of experience in an office environment, Finance area preferred
- Basic Microsoft Office experience with knowledge of Outlook, Word, and emphasis on Excel
Benefits
- Medical, dental and vision coverage including life and disability insurance
- Paid time off
- Paid holidays
- 401(k) plan
Company Overview
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