Coordinator, Project Management

Maesa is a next-generation beauty company focused on transforming the industry by incubating and growing innovative brands. They are seeking a highly organized and detail-oriented Project Management Coordinator to support their team of Project Managers across various launch, operational, and supply chain initiatives, ensuring accurate timeline management and smooth cross-functional communication.

Responsibilities

• Assist Project Managers in creating, updating, and maintaining comprehensive project timelines for product launches, instore merchandising, displays, sampling programs, updates to existing items and value creation
• Assist in tracking key project milestones and deliverables, ensuring teams remain aligned and accountable
• Document risks, gaps, and escalating issues to Project Managers as needed
• Support workflow management by preparing meeting agendas, consolidating recaps, monitoring deadlines, and following up on action items
• Help coordinate scope changes, artwork updates, and cross functional inputs to maintain accurate and current timelines
• Assist PMs with the creation of item codes and BOMs, and entering lead times, MOQs, and pricing into spec and purchasing systems
• Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data
• Track timely approval of production samples
• Organize project documents, trackers, and shared dashboards to maintain accuracy and visibility across teams
• Gather supplier quotes (directly or through functional partners) to support cost analyses and financial planning
• Assist Project Managers with financial tracking activities, including budget creation & updates and risk documentation
• Assist Project Managers in RFQ creation
• Identify opportunities to streamline workflows and contribute to process improvement initiatives within the PM function
• Support departmental initiatives, PM best‑practice development, and internal process enhancements
• Provide backup support during peak workload periods or when multiple launches overlap
• Foster a collaborative, positive, and solutions‑driven team culture

Skills

• Bachelor's degree required
• 1–3 years of experience in project coordination or project management
• Advanced proficiency in Microsoft Excel
• Exceptional communication skills—clear, concise, and professional in both written and verbal formats
• Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously
• Experience in the cosmetics, beauty, personal care, or CPG industries strongly preferred
• Familiarity with one or more of the following categories is a plus: hair care, skin care, color cosmetics, fragrance, home care
• Experience with Asana or other project management platforms is a plus

Benefits

• Health insurance coverage
• Wellness programs
• Life and disability insurance
• Retirement savings plans
• Generous paid time off
• Hybrid office setup
• Paid leave options

Company Overview

Company H1B Sponsorship

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