Job Description
Category: Legal
Location:
JOB DESCRIPTION:
Remote Property Settlement Administrator, Conveyancing Admin Support
Industry: AU Law Firm
Employment Type: 40 hours per week; Full time
VA Rate : $ 8-9 AUD per hour
Purpose
The position is responsible for providing timely and accurate administrative support to assist with legal and property-related transactions. The role supports the client in staying organized and managing day-to-day tasks, allowing focus on higher-level legal responsibilities. This position is integral to the success of the business.
- Property & Settlement Support (Key Responsibility):
- Assist with administrative support for property purchases and sales.
- Prepare and calculate settlement figures for property transactions.
- Calculate client cash contributions to settlement after allowing for outgoings and
- financier contributions.
- Maintain accurate settlement records and supporting documentation.
- Coordinate with internal teams and external stakeholders to ensure settlement
- information is accurate and up to date.Other Duties and Responsibilities
- Email and calendar management
- Data entry and file management
- Drafting legal and administrative documents
- Conduct basic legal research
- Handling inbound and outbound calls
- Scheduling and coordinating meetings
- Responding to emails in a timely manner
- Preparing correspondence such as memos, emails, invoices, and reports
- Writing and editing documents
- Posting and responding to content on social media
- Responding to service enquiries via social media
- Liaising with key stakeholders, clients, families, staff, and advocates
- RequirementsJob Qualifications
- Exposure to settlement calculations, property transactions, or finance-related admin is
- an advantage (not an accounting role)
- Relevant experience in administrative support
- Experience using LEAP software is a PLUS
- Experience working in a legal firm is a PLUS
- Strong communication and interpersonal skills
- High attention to detail and strong organizational skills
- Experience establishing and maintaining administrative systems and processes
- Ability to work autonomously and collaboratively
- Proficient in spreadsheets (Excel / Google Sheets)
- Savvy with social media
- Good report writing skills
- Experience with minute-taking
Details
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