Job Description
Real Magic is entering a focused growth phase, and we are seeking a highly capable Strategic Operations & Systems Integrator to bring structure, clarity, and executional precision to our organization.
This is not a traditional VA role.
You will work directly with leadership to optimize systems, improve workflows, increase operational efficiency, and support revenue execution in a fast-moving, international environment.
We are looking for someone who thinks in processes, sees gaps before they become problems, and takes ownership of execution from idea to implementation.
- This is a remote role , and part time with possibility of full time for someone based in the EU, US. or Canada
- Please note:
- Hourly rate range (80 - 100) is in USD per hour
Key Responsibilities
- Systems & Process Optimization
- Audit and improve internal workflows across operations, sales, marketing, and fulfillment
- Build and document SOPs
- Create and maintain operational dashboards and performance trackers
- Improve and maintain CRM structure (GoHighLevel) and automation flows
- Identify bottlenecks and implement efficiency upgrades
- Technical Integration & Automation
- Design and implement automations across CRM, email, payments, and project management tools
- Integrate tools (Zapier, GoHighLevel, ClickUp, Stripe, etc.)
- Reduce manual admin through systems architecture
- Ensure data accuracy across platforms
- Financial & Operational Oversight
- Support cash flow tracking and reporting
- Monitor billing, invoices, and payment flows
- Improve commission tracking systems
- Support leadership with weekly performance metrics
- Events & Program Execution
- Coordinate operational logistics for live and virtual events
- Ensure ticketing, access, and CRM tagging are optimized
- Support launch execution from an operational standpoint
- Maintain clarity between sales, fulfillment, and delivery teams
- Leadership Support
- Act as a right hand to Operations
- Maintain accountability rhythms and reporting
- Drive weekly clarity around priorities
- Own task flow in ClickUp and internal coordination
- What You Are Not
- A task-taker waiting for instructions
- A generic VA
- A short-term executor
- Qualifications:
- 3+ years in operations, integrator, or systems roles
- Strong CRM experience (GoHighLevel required)
- Experience designing automations and integrations
- Ability to build clean SOP documentation
- Financial literacy (comfortable with tracking revenue, commissions, and expenses)
- Strong written communication
- Structured, disciplined, and calm under pressure
- Based in the EU or US (required)
- Bonus:
- Experience supporting founders or scaling online businesses
- Event operations experience
- Profit-first or cash-flow discipline familiarity
- What We Offer:
- Fully remote role (EU or US based)
- High ownership and autonomy
- Direct access to leadership
- Strategic influence on company growth
- Opportunity to scale into Director of Operations role
Apply Now
Apply Now