Payroll Specialist

🌍 Remote, USA 🚀 Full-time 🕐 Posted Recently

Job Description

Ainsworth Inc is a rapidly growing integrated multi-trade company that offers end-to-end services and solutions for asset maintenance and refurbishment. The Payroll Specialist will provide administrative support for payroll functions, ensuring legal compliance, accurate data entry, and timely payroll processing while delivering superior customer service to employees.

Responsibilities

Process and administer weekly hourly payroll, including data entry, adjustments, and audits for accuracy
Coordinate with managers to ensure timely and accurate collection of time and payroll data
Maintain employee records (new hires, terminations, rate changes) and ensure payroll compliance
Address payroll inquiries, including unionized employee matters, and resolve discrepancies
Calculate gross-to-net payments, vacation accruals, and manage Record of Employment (ROE) issuance
Ensure compliance with CRA, Employment Standards, and Workers’ Compensation requirements
Support year-end processes (T4s, reconciliations) and provide ongoing technical support to employees
Assist with administrative duties such as filing and shredding
Perform other related duties as assigned

Skills

Bachelor's degree or equivalent, with PCP or CPM certification (Canadian Payroll Association)
1–3 years of full-cycle payroll experience in a multi-province environment (ON, BC, QC)
Knowledge of payroll compliance, accounting, and payroll software (JDE an asset)
Strong attention to detail, organizational skills, and ability to handle confidential information
Excellent communication and interpersonal skills; proficient in MS Office

Benefits

Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
Service milestones and peer recognition plus Employee Discounts and Incentives
Hybrid working models, where applicable
An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

Company Overview

Our customers depend on their buildings, industrial assets, processes, and energy management, to help them meet competitive challenges. It was founded in 1933, and is headquartered in Toronto, Ontario, CAN, with a workforce of 1001-5000 employees. Its website is https://www.ainsworth.com.

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