POOLING - Virtual Assistant - Real Estate Focus

🌍 Remote, USA 🚀 Full-time 🕐 Posted Recently

Job Description

Position : General Virtual Assistant (Real Estate Focus)

Working Hours: US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role:

We are looking for a General Virtual Assistant (VA) with experience in real estate support to assist in administrative tasks and property-related operations. This role requires a detail-oriented professional who can handle CRM management, lead generation, appointment scheduling, and transaction coordination , while also managing general VA tasks. If you have experience in real estate tools, AI software, and project management platforms , this is a great opportunity for you!

Key Responsibilities:

Manage and update CRM systems (e.g., Zillow, HubSpot, KVCore, Salesforce)
Assist with property listings (MLS, Zillow, Redfin, etc.)
Handle lead generation and follow-ups via email, chat, and phone
Schedule and coordinate property showings, client meetings, and appointments
Research property details, market trends, and pricing
Assist with transaction coordination (e.g., contracts, agreements, and closing documents)
Maintain and organize property-related documents

Manage calendars (Google Calendar, Calendly)
Handle email and inbox management
Update project management tools like Asana, Trello, or ClickUp
Conduct data entry and research
Prepare reports, presentations, and marketing materials
Provide customer support via email, chat, or phone
Coordinate with clients, real estate agents, and vendors

Requirements

1+ years of experience as a Virtual Assistant , with a focus on real estate support
Familiarity with real estate CRMs and property listing platforms
Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
Strong skills in project management software (Asana, Trello, ClickUp)
Excellent English communication skills (written and verbal)
Strong attention to detail and organizational skills
Ability to work independently with minimal supervision
Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)

Knowledge of real estate contracts and legal processes
Experience in real estate marketing (social media, email campaigns)
Basic graphic design skills for property marketing (Canva, Adobe Express)

* Remote work ready:
stable high-speed internet with backup
computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
headset, mic, and webcam for meetings
focused workspace.
* Fluent in conversational English written and verbal.
Ideally, at least 1 year of work-from-home experience

Benefits

Salary rate is up to $6/hr based on experience
Pandemic-proof job
Paid Time Offs
HMO coverage up to $50/Month
Since you will be working from home, you get to save a lot of time and money.
Company & team events - Virtual and Offline

All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

_ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
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