Job Description
FalconTek is seeking a detail-oriented, software savvy Operations Coordinator to support internal operations, employee timekeeping, onboarding, and project compliance processes. This is a fully remote position working closely with Operations, Accounting, and Project Management teams to ensure smooth day-to-day workforce operations.
While the position is primarily Monday–Friday during business hours, occasional evening or weekend work may be required for urgent operational needs.
- Key ResponsibilitiesTimekeeping & Payroll Support
- Send weekly time entry reminders to employees
- Follow up on missing or incorrect time entries
- Ensure project timesheets are signed and match ADP records
- Approve time entries and assign holiday time in ADP when required
- Work with Accounting to resolve missing time reports and approval issues
- Collect signed timesheets from supervisors and project leads
- Coordinate with on-site supervisors for approvals or corrections
- Assist Accounting with final approvals prior to payroll processing
- Communicate with employees regarding rejected or corrected time entries
- Hiring & Pre-Onboarding
- Add candidate information to onboarding trackers
- Send pre-onboarding communications
- Issue offer letters through ADP and follow up on unsigned offers
- Onboarding Administration
- Initiate new hires in ADP back office
- Assign onboarding documents and monitor completion progress
- Send reminders to new hires for outstanding tasks
- Collect and verify I-9 documentation and process forms
- Assist employees with onboarding issues or questions
- Keep internal teams updated on onboarding status
- Initiate background checks when required
- Enroll team members in compliance systems
- Security & Compliance Processing
- Send security documentation packets when required
- Follow up with employees on corrections or missing information
- Format documents in Adobe and maintain secure records
- Save completed files and notify Project Managers
- Submit documentation to clients when required
- Time Off Processing
- Ensure employees follow proper project procedures for time off requests
- Track time off availability and maintain calendars and trackers
- Submit requests to Workforce for approval or denial (certain projects)
- Coordinate with supervisors and project leads on approvals
- Approve or deny requests in ADP and communicate decisions to employees
- Attendance Tracking (Project-Based)
- Receive attendance updates from on-site supervisors
- Apply attendance points when missed time occurs without prior approval
- Maintain attendance tracking records
- Notify Project Managers when disciplinary thresholds are reached
- Operations Email & Communication
- Monitor the Operations team inbox
- Respond to routine inquiries or direct requests to the appropriate department
- Ensure employee and supervisor questions are addressed or routed promptly
- Qualifications
- Strong organizational and administrative skills
- High attention to detail and ability to manage multiple trackers and systems
- Experience with ADP or HRIS systems preferred
- Experience supporting HR, payroll, or operations administration preferred
- Strong written communication and follow-up skills
- Ability to work independently in a remote environment
- Proficiency with Microsoft Office / Google Workspace and Adobe
- Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Pay: $45,000.00 - $50,000.00 per year
- Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Experience:
- Operations Coordinator/HR Administrative: 3 years (Required)
- Hiring and pre-onboarding: 3 years (Required)
- Timekeeping and Payroll Management: 3 years (Required)
- ADP or HRIS systems : 3 years (Preferred)
Work Location: Remote
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