Job Description
Note: The job is a remote job and is open to candidates in USA. ABB is a company that helps industries run leaner and cleaner, empowering its employees to lead and grow. The Billing Specialist role involves supporting accounts receivable activities, managing and analyzing accounts receivable data, and ensuring compliance with financial reporting standards.
Responsibilities
- Review all billing details in Accounting Software prior to invoicing to ensure accuracy and to ensure client contractual requirements are met and each billing phase of a project is invoiced with the correct percentage based on the contract
- Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses, agreements for insurance and fee billings along with approved billing rates for staff and/or trade labor
- Prepares project invoices to include any special client billing requirements and meets all client billing deadlines
- Process requested change orders timely
- Regularly audit client billing and project ledger, ensure both are meeting with contract requirements, GAAP, and company policy
- Performs quality checks on financial reporting data, including fluctuations monitoring
- Monitors incoming payments, reconciles accounts, and follows up on outstanding balances to ensure timely collections
- Assists in reconciling accounts to ensure that all payments and credits are accounted for, and discrepancies are resolved promptly
- Records financial transactions and generates regular reports on accounts receivable activities, as required
- Performs accounting analyses and maintains relevant transaction documentation within area of responsibility, ensuring accuracy and compliance
- Provides support during internal and external audits, ensuring all documentation is accurate and readily accessible
- Ensures effective communication with all relevant stakeholders to maximize customer satisfaction
- Additionally, this role will routinely collaborate with the Collections Team to monitor Accounts Receivable, assist with customer dispute resolution, and report and summarize results of assigned accounts
- Upload special handing customers timely to customers Billing Portals
- Other duties as assigned
Skills
- High School Diploma/GED Required, college degree or relevant combination of education and experience highly preferred
- 1+ years in an accounts receivable role with billing experience required
- Strong proficiency with Microsoft Office Suites, especially Excel, Word, and Outlook required
- Prior experience within ERP systems
- Experience with automated AP processing and approvals a plus
- Proficient with Microsoft Office Suite, ability to learn new software efficiently
- Excellent critical thinking skills
- Strong analytical skills, ability to identify and resolve issues quickly
- Excellent verbal and written communication skills
- Experience working in finance-driven software
- Candidates must have work authorization in the US
Benefits
- Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
- Choice between two dental plan options: Core and Core Plus
- Vision benefit
- Company paid life insurance (2X base pay)
- Company paid AD&D (1X base pay)
- Voluntary life and AD&D – 100% employee paid up to maximums
- Short Term Disability – up to 26 weeks – Company paid
- Long Term Disability – 60% of pay – Company paid. Ability to “buy-up” to 66 2/3% of pay.
- Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
- Parental Leave – up to 6 weeks
- Employee Assistance Program
- Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
- Employee discount program
- 401k Savings Plan with Company Contributions
- Employee Stock Acquisition Plan (ESAP)
- ABB provides 11 paid holidays.
- Vacation is provided based on years of service for hourly and non-exempt positions.
Company Overview
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