Job Description
We are seeking a highly organized, detail-oriented, and proactive Remote Executive Assistant File Clerk Intern to support our executive team. This internship is ideal for someone looking to gain real-world administrative and executive support experience in a fast-paced, virtual work environment. Key Responsibilities • Provide remote administrative support to executives, including calendar management, email correspondence, and task coordination • Schedule meetings, appointments, and video calls across multiple time zones • Prepare and edit documents, reports, and presentations • Conduct internet research and compile information as requested • Administrative & Executive Support • Manage calendars, schedule meetings, and coordinate appointments across departments. • Track due dates and associated work projects, ensuring timely follow-up and project completion. • Communicate effectively with internal and external stakeholders. • Academic & Program Support • Audit Canvas LMS course shells for upcoming semesters. • Support quality assurance processes and compliance with course materials and program delivery. • Assist with practicum placement coordination and documentation. • Support HR processes for new faculty onboarding. • Project & Data Management • Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals. • Calculate data, develop reports, and maintain accurate records. • Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting. • Leverage Microsoft Copilot tools to enhance productivity and workflow. • Comfort with evolving digital tools and platforms. • Collaboration & Communication and Interact professionally across departments and with external partners. • Provide excellent customer service, student, faculty, administrator, and public relations support. • Communicate effectively with graduate administrators, students, and faculty. • Assist with organizing digital files and maintaining databases • Help with personal assistant tasks (e.g., booking travel, reservations, or follow-ups) • Attend virtual meetings and take clear, actionable meeting notes • Communicate with internal team members and external contacts in a professional manner Requirements • Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field • Excellent written and verbal communication skills • Strong organizational and time management skills • Comfortable with remote collaboration tools (e.g., Google Workspace, Zoom, Slack, Microsoft Teams) • Detail-oriented with the ability to multitask and meet deadlines • A proactive attitude with a willingness to learn and take initiative Preferred Skills (Bonus, Not Required) • Familiarity with productivity tools like Trello, Asana, Notion, or Calendly • Experience working remotely or in a virtual internship • Basic knowledge of social media or content creation What You'll Gain • Hands-on experience supporting executive-level professionals • Exposure to business operations, project coordination, and remote workflows • Mentorship and career development opportunities • A letter of recommendation upon successful completion of the internship Desired Experience • Minimum of 1-2 years of experience in a similar position • Experience working in a fast-paced environment • Experience supporting multiple executives or managers Salary & Benefits • Salary Range: $45,000 - $100,000 per year • Remote work opportunity • Health insurance benefits • Paid time off • Career development opportunities Apply tot his job