Job Description
Note: The job is a remote job and is open to candidates in USA. Kasa is the leading tech-enabled hotel and apartment hotel brand and manager. They are seeking a Senior Payroll Analyst to ensure accurate and timely payroll processing while maintaining compliance across multiple jurisdictions. Responsibilities • Partner with the Payroll Specialist to process end-to-end payroll, including tax changes, deductions, retro pay, bonuses, and off-cycle adjustments. Serve as backup to process payroll when the Payroll Specialist is on leave • Manage federal, state, and local payroll compliance, including tax registrations, filings, quarterly employment tax reconciliations, and responding to agency notices • Manage state-specific leave programs (e.g., Family and Medical Leave) and workers’ compensation, and bi-monthly 401k loan administrations • Support the month-end close by preparing payroll-related reports and accounting entries, calculating allocated costs, and reconciling payroll balance sheet reconciliations • Ensure accurate onboarding of new hires in ADP with correct allocations and GL coding • Conduct monthly payroll audits to confirm accuracy of pay registers, taxes, 401(k), overtime, holiday pay, and bonus tax rates • Collaborate with People Operations to address employee payroll questions and ensure timely, accurate processing of updates • Advise People Ops on payroll best practices in partnership with our payroll provider • Manage year-end payroll tasks, including W-2s, financial audits, and 401k audits • Identify and implement payroll process improvements, automation, and efficiency initiatives Skills • Minimum 5 years experience of full-cycle, multi-state payroll processing experience, ideally in a high-growth or hospitality environment • Bachelor's degree in Business Administration, Finance, Accounting, or a related field required • Strong knowledge of payroll compliance: federal, state, and local taxes, service charges, tip reporting, and leave laws • Proficient with ADP Workforce Now, Netsuite, Excel, and Google Suite; able to troubleshoot and automate workflows • Solid understanding of payroll accounting, reconciliations, accruals, and cost allocations to support month-end close • Strong analytical and problem-solving skills with acute attention to detail and a sense of urgency around deadlines • Highly organized, self-motivated, and able to work independently in a fast-changing environment • Communicates payroll and accounting concepts clearly across technical and non-technical teams • A team player who values collaboration, continuous improvement, and confidentiality in handling sensitive data Benefits • Remote Work: With flexibility as a core value, and over three-quarters of the team working remotely, Kasa employees are able to work from anywhere! • Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family. • Generous Stock Option Plan: At Kasa, our compensation philosophy is to offer a total compensation package that over-indexes on equity to encourage our team to think like owners (by being owners) and benefit from the growth in value that our collective hard work creates. • Flexible PTO: Full-time exempt Kasa employees are encouraged to take time off as they need and see fit, ensuring that it’s not disruptive to their work. • Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday. • 401(k) Plan: As you invest in yourself and your future, Kasa invests in you too: we match 100% of the first 3% of your deferred salary. • Health Coverage: We’ve invested in comprehensive health insurance options to help when you need it most, including a company-sponsored plan with fertility coverage. • Other Perks: Qualifying full-time roles are eligible for a wi-fi stipend, home office stipend, and more! Company Overview • Kasa is the industry-standard brand and operator of flexible accommodations. It was founded in 2016, and is headquartered in San Francisco, California, USA, with a workforce of 201-500 employees. Its website is Apply tot his job