Job Description
Job title: Insurance Clerk
Company: Hattiesburg Public School District
Job description: 1. High School graduate (Associate's degree in accounting or related field preferred)
2. Understanding of general payroll laws, policies, practices and principles
3. Ability to perform accurate mathematical computations
4. Ability to plan, organize, set priorities, and work independently
5. Ability to work under time constraints and deadlines, and shift when priorities change
6. Ability to communicate clearly orally and in writing
7. Ability to exhibit professionalism with district staff, vendors and the public
8. Ability to handle sensitive and confidential information responsibly and with integrity
9. Proficient in use of standard office equipment
10. Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
11. Ability to multitask
12. Ability to give attention to detail
SUPERVISES: N/A
REPORTS TO: Chief Financial Officer
JOB GOAL: Accurate and prompt payment of employee benefits and withholdings and support of payroll processing.
TYPICAL DUTIES AND RESPONSIBILITIES:
Such duties and responsibilities as may be assigned, including but not limited to:
1. Administers the employee benefit programs offered by the district
2. Acts as liaison between employees and insurance providers regarding coverage and changes
3. Coordinates insurance enrollment activities of the district
4. Coordinates the collection, processing and reporting of employee information with the Human Resources department
5. Meets with newly hired employees to explain benefits offered and assists with completion of enrollment forms and changes
6. Maintains forms, booklets, plan documents, etc., and distributes to employees as needed or requested
7. Enters benefit and deduction information in payroll database and maintains supporting documentation
8. Maintains a log of garnishments received and responds to withholding orders
9. Reconciles monthly billings to payroll reports, resolves discrepancies and submits premiums timely
10. Processes weekly time and leave records
11. Reconciles teacher leave records to substitute service invoices
12. Maintains records of premium escrow amounts and processes premium refunds
13. Completes employment verifications
14. Responds to questions from employees regarding deductions or leave
15. Assists with payroll data entry and processing as needed
16. Assists with other Business Office clerical needs
17. Assists with retrieving information for auditors and upon request
18. Recommends improvements to payroll procedures and practices
19. Assists other department personnel as appropriate and necessary
20. Demonstrates prompt and regular attendance
21. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
22. Performs other duties as assigned
TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees
EVALUATION: Annually
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Expected salary:
Location: Mississippi
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