Job Description
Accufile is seeking a skilled Records & Digital Information Specialist to support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems. This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure. Key Responsibilities Records Cleanup & Lifecycle Management Conduct a full review, cleanup, and organization of physical and digital records. Implement lifecycle and retention schedules that meet professional standards. Assist with completing a comprehensive transition of legacy files into updated systems. Digital Systems & Back-End Organization Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms). Improve folder structures, metadata, tagging, permissions, and user accessibility. Provide recommendations for long-term sustainability of digital workflows. Library Archives & Cataloging Support Apply archival and cataloging principles to sort, classify, and prepare materials. Maintain inventories, controlled vocabularies, and documentation. Ensure archival processes align with nonprofit and library standards. Training, Documentation & Community Building Develop clear documentation for new workflows and recordkeeping processes. Train staff on proper records management practices and digital tools. Foster a culture of information sharing and consistent record hygiene across the organization. Job requirements • MLS or MLIS degree from an ALA-accredited program, OR equivalent professional experience in: • cataloging • archival processing • records management • SharePoint or digital content systems • library technical services within an academic or nonprofit library setting. • Strong understanding of records lifecycle principles and digital organization. • Experience working with metadata, taxonomies, retention schedules, and file classification systems. • Back-end familiarity with SharePoint, content management systems, or digital repository tools. • Excellent communication, training, and collaboration skills. • High attention to detail, organization, and ability to manage competing priorities. Preferred Experience • Work in library technical services, archives, or information management. • Experience with large-scale records cleanup or digital migration projects. • Knowledge of best practices for digital preservation and sustainable workflows. Apply tot his job